Gala concert - Saturday, 5th November

posted 1 Nov 2011, 03:42 by Barry Dale, SCYO

Where: Coolum Civic Centre, Park Street (near Coolum Library), Coolum Beach.

What to wear: Please arrive for rehearsal in casual uniform as we are having group photos taken. You will need to change into your formal uniform between rehearsal and the start of the concert.

Cost: $5 or $15 for a family of 2 adults and 2 or more children.

Photos: Group photo will be taken during rehearsals. Order envelopes were sent home last night with musicians and must be returned at the Gala rehearsals with payment included to order your photo. If you did not get an order envelope, please see your manager next week at rehearsals. Photos are $16 each. They will be ready for collection at auditions, or let us know if you need to make other arrangements.

When: Concert starts at 6pm. Rehearsal time schedule below. Musicians must arrive in full casual uniform as group photos are being taken during the afternoon.

11.15am - Trailer packing at Mountain Creek State High School

12.15pm - Concert Orchestra arrive at Coolum Civic Centre and are scheduled to finish rehearsal and group photos by 2.55pm.

2.10pm - Sinfonia Strings arrive and are scheduled to finish their strings rehearsal/group photos by 3.25pm

2.30pm - String Orchestra arrive and are scheduled to finish rehearsal and group photos by 4.10pm

3pm - Wind Ensemble arrive and are scheduled to finish rehearsal and group photos 4.55pm.

Please be punctual. If musicians are absent when group photos are taken they will be listed as absent on the photos.

Dinner - Free sausage sizzle will be provided for players from 5pm. Soft drinks will be for sale.

What to bring: Instrument, water bottle, both uniforms (please have formal shirts and tie on a hanger - make sure it is named as there will be a lot of them around!)

Please bring a plate to share for supper after the concert. We have minimal kitchen facilities, so please bring food already cut up ready to serve. We will be able to store some food in the fridge if needed.

String Orchestra - please bring party food (chips and dips etc)

Wind Ensemble - please bring sweets

Concert Orchestra and Sinfonia - please bring savoury

Helpers needed!

As you are all aware, there is a lot of time involved to get these events organised, but we also really need help on the day. Please email Denise - to let her know where you can help.

Kitchen manager.(really important, but not very difficult job!!)

We need someone to co-ordinate the kitchen on the day. You will have other parents to help, but it is good if one person knows what is going on. We will need to prepare and serve the dinner before the concert (not much to do - sausages will be pre-cooked and just need to be warmed), and put the supper out by the end of the concert.

Kitchen helpers - We also need a few people to sell drinks and serve dinner as well as tea and coffee and to help with preparation and serving for dinner.

Stage assistants. We need some volunteers to help move the stage set up between groups- 2 people would be great. We have a stage manager to organise it all, so it is just extra hands needed here.

Ticket and raffle table: A few people to sell entry and raffle tickets.

Set up and clean up crew: setting up and packing up chairs, helping with decorations and helping to load and unload the trailer. Making sure we leave the venue how we found it!

Trailer Packers and unloaders: at the school at 11.15am and returning after the concert to unload again.

Please contact Denise at or 0401 585 159 to let her know what you can help with.

We look forward to a great night! Many thanks for your support.